World Impact Administrative and Events Coordinator

Provide administrative, communication and volunteer coordination support for World Impact ......

CityLife Knox has an exciting opportunity for an organised, flexible team player with excellent communication skills to join our World Impact team as Administrative and Events Coordinator - a role at the heart of how we support ministry and mission, both locally and around the world.

Reporting to the World Impact Director, this part-time (0.6 FTE) role provides administrative, communication and volunteer coordination support for World Impact - covering ministry programs, events, field partner engagement, Life Group adoption, volunteer onboarding, reporting and communications - and works closely with the World Impact Team and its volunteers, Network Pastors, Support Leaders and Field Partners.

Key responsibilities include but are not limited to:

• Manage the World Impact mailbox, calendar and ministry diary, and take minutes for team meetings
• Coordinate an annual review of policies and procedures, and maintain and archive ministry records
• Coordinate the WI Missions Director's travel, and monitor Partnership in Missions (PIM) pledges and giving
• Ensure compliance with CityLife volunteer requirements, including My CityLife (MCL) records and Working with Children Checks, and maintain volunteer database records
• Administer Life Group Adoption Tin distribution and collection, and support adoption campaigns and events
• Maintain Field Partner profiles and records, coordinate annual Pulse Checks, and support Field Partner visits and World Impact Week hospitality
• Coordinate administration and logistics for key World Impact events (Mid-Week Conference, Team Days, Field Partners & Supporters Afternoon Tea and other approved initiatives), including venue bookings, registrations and communications
• Coordinate production and distribution of World Impact newsletters
• Assist the WI Missions Director in preparing ministry presentations, reports and dashboards for the Multisite Leadership Team (MsLT), and coordinate the collection of Kingdom stories and testimonies for communication channels

The successful applicant will have:

• Tertiary Qualifications (Preferred): Degree or diploma in Business, Event Management or related fields
• Recent Police Check and Working with Children Check Card (Employee) – both mandatory
• Strong administration and organisational skills, with excellent attention to detail and ability to manage multiple priorities
• Dependable, with a strong sense of ownership, and strong written and verbal communication skills
• Strong document, database and record management capability
• Advanced proficiency in Microsoft Outlook, Teams, Word, Excel and PowerPoint; experience with SharePoint, Microsoft Forms, Planner, Power BI, Microsoft Lists and Canva is advantageous
• Demonstrated ability to use digital tools for event management, reporting, communications and volunteer coordination
• Event coordination and volunteer management experience preferred; cross-cultural experience is highly valued
• Strong servant-hearted ministry approach; a relationship builder and team player
• Self-starter who is flexible, adaptable and able to work independently
• Commitment to the vision, mission and values of CityLife Church

Thank you for considering employment at CityLife Church. All applicants should understand that to join as staff you must be fully supportive of, and committed to, the values, mission and philosophies of CityLife Church. Some roles will require regular attendance at weekend services and other mid-week meetings. If you feel you are suited to any advertised position, we would love to hear from you.

To apply, please review the detailed Position Description and submit your resume and cover letter to Justine Fung via the 'Apply to this Job' button below.

Please note that we are only able to accept applications from those who have Australian citizenship, Australian Permanent Residency, or a current visa with full working rights for Australia.

Applications close 16 October 2026. Interviews may commence prior to the closing date, and an appointment may be made prior to the closing date if a suitable applicant is found.

Child Safety Commitment

CityLife Church is committed to the safety, protection and wellbeing of all children and young people across all our congregations and worksites. CityLife Church has implemented a range of child safety measures including a Child Protection Policy and Code of Conduct. We advise applicants that CityLife’s standards of rigorous screening and ongoing supervision/accountability reflect this commitment. Our staff and volunteers are required to have a current Working with Children Check and undergo Police Checks where applicable. A copy of CityLife’s Child Protection Policy and Code of Conduct are available on request.