Office Admin and Accounts Coordinator

Looking for someone who brings experience, sound judgement and initiative; someone who knows how to keep an office organised, stay on top of the details and quietly make sure things get done......

Part-time | 0.3 FTE | Bella Vista, NSW

Experienced in administration? Looking for meaningful work without the full-time hours?

If you've spent years building strong skills in office administration, accounts, bookkeeping, executive support or office management — but you're now looking for a role that offers purpose, flexibility and a better work-life balance — this could be a great fit.

Diamond Women is looking for an experienced, proactive and highly capable Office & Accounts Coordinator to join our Bella Vista team for approximately 11–12 hours per week.

We're looking for someone who brings experience, sound judgement and initiative; someone who knows how to keep an office organised, stay on top of the details and quietly make sure things get done.

You may have spent many years in a senior administration or accounts role and now want something smaller. Perhaps you're balancing family or other commitments, returning to the workforce, transitioning from a demanding full-time position, or simply looking for a role that leaves room for the rest of your life.

Whatever your reason, your experience will be genuinely valued here.

About Diamond Women

For 20 years, Diamond Women has walked alongside women and families facing unexpected pregnancy, pregnancy-related challenges and the transition into parenting.

We provide free, confidential and compassionate support through counselling, practical assistance, case support, mentoring and community connection.

We are committed to treating every person with dignity, compassion, generosity and respect. Behind our frontline services is a dedicated team making sure the organisation runs well - and that's where this role comes in.

The Role

Working alongside our Office Manager, you'll help manage the practical administrative and accounts functions that keep Diamond Women running smoothly.

Your responsibilities will include:

• Accounts payable and receivable administration
• Processing and issuing invoices
• Receipts, reimbursements and expense administration
• Maintaining accurate financial records and supporting documentation
• Preparing information for bookkeeping and accounting processes
• Following up outstanding invoices and financial information
• Supplier and service-provider administration
• General office coordination and administration
• CRM, database and record administration
• Preparing documents, spreadsheets, correspondence and reports
• Coordinating office supplies, equipment, deliveries and contractors
• Assisting with staff onboarding administration
• Supporting documentation for grants, reporting and compliance
• Occasional support for fundraising activities, events and organisational projects
• Providing practical administrative support to the Office Manager and broader team.

Experience with Xero or similar accounting software would be highly regarded.

Who We're Looking For

We'd particularly love to hear from someone with significant office administration experience who is intentionally looking for a smaller, flexible role where their experience can make a difference.

You may have previously worked as an Office Manager, Office Coordinator, Accounts Administrator, Executive Assistant, Administration Manager or Small Business Administrator.

You'll ideally be someone who:

• Has substantial office administration experience
• Understands accounts payable, receivable and invoicing
• Is confident working with numbers and financial records
• Has excellent attention to detail
• Is highly organised and able to manage competing priorities
• Can work independently without requiring constant direction
• Notices what needs to be done and takes appropriate initiative
• Follows tasks through to completion
• Communicates warmly and professionally
• Is trustworthy and highly discreet
• Is comfortable with Microsoft Office and cloud-based systems
• Brings sound judgement and a practical, solutions-focused approach
• Enjoys being part of a collaborative team.

Experience in a charity, church, community organisation or small business would be an advantage, but isn't essential.

A Role That Fits Your Life and Still Matters

We think there's something particularly valuable about this opportunity.

You don't have to choose between meaningful professional work and having space for the rest of your life.

At approximately 0.3 FTE, this role offers the opportunity to continue using the experience you've built over your career without taking on the demands of a full-time position.

It could be an ideal fit if you're looking for greater work-life balance, balancing family or other commitments, returning to the workforce, transitioning from a senior full-time position, or simply wanting your next season of work to have greater purpose.

The hours may be part-time, but the contribution isn't.

The work you do behind the scenes will help our counsellors and frontline team spend more of their time supporting women and families experiencing some of life's most challenging circumstances.

Our Vision and Values

Diamond Women is an organisation whose faith shapes why and how we serve.

We're looking for someone who shares our values and our commitment to treating every person with dignity, compassion and respect.

Because our work regularly involves women experiencing vulnerability and significant life challenges, maturity, discretion, empathy and confidentiality are essential.

How to Apply

If this sounds like the right fit for you, we’d love to hear from you.

Please send your resume and a brief cover letter outlining why you would like to work with Diamond Women and what you would bring to the role by the 5^th October 2026

To request a copy of the full Position Description, please email us at info@diamondwomen.com.au