Administration and Communications Assistant

Provide administrative, organisational, and communications support across Devonport Chaplaincy Inc. and its associated programs......

Use Your Administrative Gifts to Support Community Impact

Devonport Chaplaincy Inc. is a Christian organisation dedicated to making life better, one relationship at a time.

Through chaplaincy, mentoring, wellbeing programs, and community services, we create opportunities for people to experience connection, encouragement, support, and hope. Our work is built on the belief that positive relationships have the power to transform lives and strengthen communities.

We are seeking an organised, motivated, and service-oriented Administration and Communications Assistant to join our team.

This role is ideal for someone who enjoys helping others, takes pride in creating order and efficiency, and wants their work to contribute to an organisation that is making a genuine difference in the lives of individuals, families, and communities across Tasmania.

About the Role

Reporting to the Business and Finance Manager, you will provide administrative, organisational, and communications support across Devonport Chaplaincy Inc. and its associated programs.

As a key member of our business services team, you will help ensure our offices, systems, communications, governance processes, and organisational activities operate smoothly and professionally.

Your responsibilities will include:

Administration & Office Support

• Coordinating meetings, calendars, travel arrangements, and shared resources
• Preparing agendas, taking minutes, and tracking follow-up actions
• Managing records, documentation, filing systems, and organisational registers
• Supporting reception, phone enquiries, and visitor interactions
• Coordinating office supplies, equipment, and workplace resources
• Assisting with policy, procedure, and document management

Communications & Marketing Support

• Scheduling and publishing social media content
• Preparing captions and content for approval
• Capturing day-to-day content and organisational activities for digital channels
• Maintaining content calendars and supporting communications campaigns
• Assisting with internal and external communications

This is a diverse role that offers variety, responsibility, and the opportunity to contribute to the effective operation of a growing Christian organisation.

About You

You are someone who:

• Has excellent organisational and administrative skills
• Communicates professionally, warmly, and respectfully with people from all walks of life
• Pays close attention to detail and takes pride in producing accurate work
• Can manage multiple priorities and meet deadlines
• Demonstrates initiative, reliability, and a willingness to learn
• Enjoys working both independently and collaboratively
• Appreciates the value of serving others through practical support

Skills and Experience

• Previous experience in administration, office coordination, or a similar role
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office and cloud-based systems
• Ability to manage competing priorities and deadlines
• Strong interpersonal skills and a positive, service-focused attitude

Desirable

• Experience in marketing, communications, or social media management
• Experience within a not-for-profit, church, ministry, or community services environment
• Knowledge of Xero or finance administration systems
• Current Driver's Licence

Our Christian Commitment

Devonport Chaplaincy Inc. is a Christian organisation motivated by faith, compassion, service, and the belief that every person has inherent value and worth.

We welcome applications from people who are supportive of our Christian mission, values, and commitment to building stronger communities through positive relationships.

Why Join Us?

• Be part of a respected Christian organisation serving communities across Tasmania
• Contribute to meaningful work that impacts individuals, families, schools, workplaces, and communities
• Work within a supportive, values-driven team environment
• Enjoy a varied and rewarding role where no two days are the same
• Use your skills to help strengthen programs that bring hope, connection, and practical support to others

Pre-Employment Requirements

The successful applicant will be required to hold or obtain:

• National Police Check
• Working with Vulnerable People Registration
• Satisfactory reference checks

How to Apply

Please submit your resume and a cover letter outlining your experience and suitability for the role.

To request a copy of the Position Description or for further information about the role, please contact:

Tegan Pearl
Business and Finance Manager
📧 tegan.pearl@devonportchaplaincy.org.au

Applications will be reviewed as received, and early applications are encouraged.