Bookkeeper & Administrative Assistant

Position Summary

We are seeking a friendly, reliable and detail-oriented bookkeeper & administrative assistant to work in our small accounting practice.  This flexible role would involve a workload of between 10 - 20 hours per week. This role combines bookkeeping, office administration and client service duties. The successful applicant will enjoy working in a Christian environment, have excellent organisational and communication skills and take pride in providing accurate and professional support to both clients and staff. This position offers a varied workload and the opportunity to develop within a respected accounting practice.

Bookkeeping Duties

·         Process accounts payable and accounts receivable.

·         Perform bank reconciliations.

·         Reconcile credit card and loan accounts.

·         Process payroll and maintain payroll records.

·         Prepare and lodge Single Touch Payroll (STP) reporting.

·         Assist with the preparation of Business Activity Statements (BAS) and IAS.

·         Maintain fixed asset registers where required.

·         Prepare workpapers for accountants.

·         Assist clients with bookkeeping queries.

·         Process journals and maintain accurate accounting records.

·         Maintain client files using Xero and other accounting software.

Administrative Duties

·         Answer incoming telephone calls professionally.

·         Welcome clients to the office.

·         Schedule appointments and manage calendars.

·         Prepare engagement letters and client documentation.

·         Maintain electronic and paper filing systems.

·         Scan, upload and organise client records.

·         Prepare correspondence for clients.

·         Monitor office supplies and place orders.

·         Assist with ASIC annual review documentation.

·         Assist with ATO correspondence.

·         Maintain client databases.

·         Perform general office administration duties.

Client Service Responsibilities

·         Provide exceptional customer service.

·         Respond to client enquiries promptly.

·         Build positive relationships with clients.

·         Maintain confidentiality at all times.

·         Represent the practice in a professional manner.

Skills & Experience – Essential

·         Previous bookkeeping or accounting administration experience.

·         Experience using Xero.

·         Sound knowledge of Microsoft Office (Word, Excel and Outlook).

·         Excellent written and verbal communication skills.

·         High attention to detail.

·         Strong organisational and time management skills.

·         Ability to prioritise work and meet deadlines.

·         Ability to work independently and as part of a team.

·         Professional presentation.

Skills & Experience – Desirable

·         Certificate IV in Bookkeeping or Accounting.

·         BAS Agent registration (or working towards).

·         Experience with  Xero Practice Manager.

·         Experience working within an accounting firm.

·         Knowledge of Australian taxation and GST requirements.

·         ASIC and ATO online services experience.

Personal Attributes

·         Honesty and integrity.

·         Reliability and punctuality.

·         A positive attitude.

·         A willingness to learn.

·         Strong problem-solving skills.

·         Excellent attention to detail.

·         Initiative and self-motivation.

·         Professionalism when dealing with clients.

·         Ability to maintain strict confidentiality.

·         Christian and attending a local church

Key Performance Indicators (KPIs)

·         Accurate bookkeeping completed on time.

·         Payroll processed correctly and within deadlines.

·         BAS preparation completed accurately.

·         Client enquiries responded to promptly.

·         High level of client satisfaction.

·         Well-organised electronic client files.

·         Efficient administration of office procedures.

·         Positive contribution to the practice culture.

Working Relationships

·         Practice Principal

·         Clients

·         Australian Taxation Office

·         Australian Securities and Investments Commission (ASIC)

·         Software providers and other professional contacts.

What We Offer

·         Flexible working arrangements.

·         Supportive and friendly team environment.

·         Variety of work across many industries.

·         Ongoing professional development.

·         Opportunity to grow within the practice.

·         Modern cloud-based accounting systems.

·         Positive workplace culture.

Selection Criteria

·         Cover Letter

·         Current Resume

·         Two Professional Referees

·         Only applicants shortlisted for interview will be contacted.

About Dale Smith & Associates Pty Ltd

Dale Smith & Associates Pty Ltd is committed to providing professional, ethical and personalised accounting and taxation services to charities ,  individuals, businesses, trusts, companies and self-managed superannuation funds. We value integrity, excellence, Christian values,  and outstanding client service in everything we do.