Business Operations Manager

’Manage and steward the resources of FHL in such a way as to ensure FHL is run in a prudent, accountable and sustainable manner’….

Primary Objective of the Business Operations Manager

To manage Flo Harris Lodge (FHL) as a ministry of Petersham Baptist Church in a manner that provides young adult residents with a living environment that:

1. is safe, friendly and supportive
2. is grounded upon Christian faith and values
3. aids their spiritual development by providing an opportunity to hear the Christian Gospel and see its implications lived out.

To manage and steward the resources of FHL in such a way as to ensure FHL is run in a prudent, accountable and sustainable manner.

Nature and Key Expectations of the Position

The Business Operations Manager is responsible for the prudent financial management of FHL and for the administration and oversight of the business and logistical components of FHL. The Business Operations Manager does not have pastoral responsibilities in relation to FHL, but is expected to conduct their duties in a manner reflecting FHL’s underlying ethos and function as a ministry of Petersham Baptist Church.

This role is expected to be a part-time role, for 4 days/week.

Applicants with the necessary skills and seeking a full-time position may also be considered for additional bookkeeping duties, which would include the responsibilities outlined in point 4 below.

Primary Responsibilities

1. Financial management

• Oversee budgets, forecasting, and financial reporting.
• Approve invoice payments.
• Prepare and oversee the FHL annual operating budget in consultation with the Executive Chaplain and FHL Committee Treasurer.
• Maintain appropriate business and policy records.
• Manage resident rent payments and contracts.

2. Compliance and governance

• Ensure FHL meets regulatory, legal, and work health and safety obligations.
• Oversee FHL compliance with statutory reporting requirements, including completion of quarterly BAS, annual wages recording, ACNC annual information statement, etc.
• Oversee FHL policies, other than those directly related to pastoral matters.

3. Facilities and operations

• Oversee ancillary staff and contractors, including cook, cleaning contractors and gardener.
• Manage maintenance, groundskeeping, procurement, and high-level physical asset management:
  • ensure facilities are in good order, including the kitchen, accommodation and grounds
  • engage and direct tradesmen as required
  • ensure the basic services to residents are delivered effectively, such as the internet.
• Oversee insurance and workers’ compensation matters.

A full-time role could include additional responsibility for FHL’s bookkeeping.

4. Bookkeeping

• Pay bills.
• Prepare profit and loss statements for budget variance reports.
• Reconcile monthly bank accounts.
• Payroll.
• Monitor and report regarding all FHL investments in consultation with the Treasurer of the FHL Committee.
• Be responsible for FBT and GST requirements, including seeking external legal/specialised financial advice where required.
• Prepare for and arrange an annual external audit.

Key requirements

Skills: Financial literacy, administrative skills, initiative and the ability to solve problems.

Qualifications (desirable): A degree or diploma in Business, Commerce, Finance or a related field, or experience in business management in lieu of a formal qualification.

Experience: proven leadership in operations, finance or business administration.

Values: Alignment with FHL’s core values of Christian faith and the values of community, respect, integrity and pastoral care for residents.

Key Relationships

Directly oversees ancillary staff, including:

• cook
• bookkeeper
• cleaners
• other logistical staff (such as any handyman or general assistant staff retained from time to time).

Reports to the FHL Executive Chaplain. It is expected that the Business Operations Manager and the Executive Chaplain will operate day-to-day as a partnership.

Hours and Conditions of Work

The Business Operations Manager is expected to work 4 days (30.4 hours). While these hours will typically fall between 9 am and 5 pm, they can be adjusted (in consultation with the Executive Chaplain) in order to allow the Business Operations Manager to best respond to the administrative needs of FHL, such as supervision of tradespeople, etc.

We note the administrative needs of FHL are often uneven throughout the year, meaning through certain periods (such as while residents arrive, or during oversight of major building works), the Business Operations Manager will be expected to work reasonable additional hours to respond to demand. FHL operates a time-in lieu system whereby staff who work such additional hours are able to take equivalent time off work at a later date.

For administrative matters requiring supervision or attendance outside of the Business Operations Manager’s hours of work, it is expected that they will arrange for these to be overseen by other staff, such as the Executive Chaplain.

You are welcome to enquire about the position - call the Executive Chaplain on 0431203616.

Apply now with your cover letter and CV.